Driver Qualification Files: Complete Checklist

Motor carriers are required to maintain Driver Qualification (DQ) files for each driver. These files prove that your drivers meet FMCSA requirements.

Required Documents

• ✅ Copy of CDL (front and back)
• ✅ Motor Vehicle Record (MVR) - annual
• ✅ Road test certificate or equivalent
• ✅ Medical examiner's certificate
• ✅ Previous employer verification (past 3 years)
• ✅ Annual review of driving record
• ✅ FMCSA Clearinghouse query results

Retention Requirements

Most DQ file documents must be retained for 3 years after employment ends. Drug and alcohol records have specific retention periods ranging from 1-5 years.

Common Audit Violations

• ❌ Missing or expired medical certificates
• ❌ No annual MVR on file
• ❌ Incomplete employment verification
• ❌ Missing Clearinghouse queries